{"id":904,"date":"2021-06-16T09:31:18","date_gmt":"2021-06-16T09:31:18","guid":{"rendered":"https:\/\/indychinese.org\/?page_id=904"},"modified":"2024-07-15T14:45:16","modified_gmt":"2024-07-15T18:45:16","slug":"school-administrators-role-and-responsibilities","status":"publish","type":"page","link":"https:\/\/indychinese.org\/zh\/chinese-school\/school-administrators-role-and-responsibilities\/","title":{"rendered":"School Administrators’ Roles and Responsibilities"},"content":{"rendered":"
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ICCCI Chinese School Administrators\u2019 Roles and Responsibilities<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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ICCCI Chinese School Administrators\u2019 Roles and Responsibilities<\/b>\n
\n(Updated on October 10, 2015)\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The following summarizes the roles and responsibilities for all school administrators:<\/p>

Each Administration Officer is responsible for maintaining week to week corresponding school administrative and personnel services in order to meet requirements and support school normal operations. All school administrators are required to come to school each school day from 12:45-3:00pm to ensure school normal operation and attend school Administrative meetings in addition to assigned school admin duties (ends at 5:00pm). In case of family emergencies and out of town so that unable to attend normal school day, arrangement should be made between principal and the administrative officer ahead of time to ensure normal school operation not to be interrupted. Each Administration Officer must work within school operation policies and procedures and stay in compliance with all related regulations. The term of school admins lasts for at least one year, renewable based on personal interest, appointment by school principal and school operational needs. In case of a need of early termination of the role due to unforeseen situation, the individual officer must work with Principal and give adequate time of retirement notice to ensure enough time to find a corresponding successor for a smooth transition.<\/p>

RESPONSIBILITIES<\/strong>:<\/p>

School Principal:<\/u><\/strong><\/h5>

REPORTS TO: ICCCI Board of Directors<\/p>

The school Principal serves as the school leader, responsible for managing the policies, regulations, and procedures to ensure that all students are supervised in a safe learning environment that meets the approved curricula and mission of the school. Inherent in the position are the responsibilities for maintaining school relationship with Carmel High School, school administrator and PTO management, and overall facility operations.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Ensure school rental facility agreement filed and approved in a timely manner to secure our school operation facility in place for each school year.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Communicate with ICCCI board on school needs, progress and seek high level guidance and budget approval to maintain normal school operation<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Establish and promote high standards and expectations for all students for academic performance and responsibility for behavior.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Manage, evaluate and supervise effective and clear procedures for the operation and functioning of the school consistent with the philosophy, mission, values and goals of the school including Chinese programs, extracurricular activities, discipline systems, program evaluation, personnel management to ensure normal school operations.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Education and afterschool programs to establish procedures for evaluation and selection of textbooks and instructional materials and teacher\u2019s performance evaluations, and hiring of teachers to ensure high quality of Chinese education.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Communication to ensure timely communication with parents and students on school calendar, events, emergency changes and normal school operational news and communications.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Registration to ensure an accurate recording of student roster and registration system.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Security to ensure a safe and orderly climate, building and classroom maintenance and emergency procedures. Communicate with Carmel High School Officials to ensure reported issues and complaints addressed in a timely and courteous manner to maintain a good relationship and ensure the rental facility not at risk.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with school accountant to evaluate and approve school operational equipment purchase and operational expenses.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Operation to establish and maintain an effective inventory system for all school supplies, materials and equipment and necessary purchase for all school events and activities.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with school Principal Assistant to conduct meetings, as necessary for the proper functioning of the school: weekly meetings for Admins, PTO meetings etc. to coordinate efforts, timely communication of policies and strategies.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Website and Media to plan all school operational activities to ensure an effective, motivating and attractive environment for all students and parents to stay engaged.<\/p>

Principal Assistant<\/u>:<\/strong><\/h4>

Reports to: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work as back up for Principal and oversee entire school operation when Principal is leaving absence or in vacation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Working with Principal and school admins to be responsible for preparing, organizing and conducting all school meetings and activities.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Help Director of Registration to prepare and design annual big events including, annual storytelling, graduation ceremony, end of year picnic, and New Year Gala.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with principal and Director of Website and Media to plan for school related seminars and events to promote Chinese education and culture.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Admin team to prepare for all school meetings and prepare for agenda items and follow up actions items.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Security and PTO to ensure overall school operation in a safe and orderly environment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on school status.<\/p>

Director of Education<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, online registration setup, Chinese teacher\u2019s placement, and Chinese program curricula development and implementation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Communicate with teachers to ensure timely feedback to address any issues arised from Chinese programs.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with teacher to reinforce weekly classroom attendance sheet and classroom maintenance policies.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Registration to update registration system with teachers\u2019 class attendance sheet on a weekly basis to ensure accurate recording of class enrollment and attendance are matched.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with teacher to ensure appropriate support of resources and equipment for a normal school operation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Education PTO and Director of Communication to develop evaluation standard and criteria, conduct teacher\u2019s evaluation system (Online and in Classroom).<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with principal to conduct teacher\u2019s performance review and propose teacher\u2019s salary and bonus level based on school operation status.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Activities to prepare and organize annual storytelling competitions both school round and state round, and annual graduation ceremony.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on Chinese school related announcements.<\/p>

Director of Afterschool Programs<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, online registration setup, After School teacher\u2019s placement, and curricula development and implementation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with principal to hire needed after school program teachers<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare and sign contracts with each afterschool teacher to ensure their understanding the contract terms and their responsibilities including classroom compliance and weekly student attendance sheet.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Communicate with After-school teachers to ensure timely feedback to address any issues arisen from afterschool programs.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Communication to address any issues from parents.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Registration to update registration system with teachers\u2019 class attendance sheet on a weekly basis to ensure accurate recording of class enrollment and attendance are matched.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with teacher to ensure appropriate support of resources and equipment for a normal school operation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Education PTO and Director of Communication to conduct teacher\u2019s evaluation system.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with principal to conduct teacher\u2019s performance review and propose payment based on actual class income based on the contract.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Activities to prepare and organize annual graduation ceremony performance and Chinese New Year Gala participation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on Afterschool classes\u2019 status.<\/p>

Director of Registration<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, issuance of student invoice, maintaining student enrollment record in a clear and accurate way, and ease of tracing using QB system once implemented.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Assist parents to follow the correct procedure for switching classes or requesting refunds using the refund form procedure to complete all required signatures.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Update registration system with teachers for class attendance sheet on a weekly basis to ensure accurate recording of class enrollment and attendance are matched.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with accountant on tuition dues and follow up with parents to collect payments.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on enrollment status.<\/p>

Director of Communication<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, online registration setup, timely email communication with parents and students.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare and maintain a real time parent and student list by updating the email list with new semester enrollment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Registration to ensure an accurate student roster.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Principal to ensure timely communication with admins with meetings and announcements.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with secretary to conduct and maintain good records of meeting minutes and important procedures.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work as point person for ICCCI official account and communications.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Education and Education PTO to conduct teacher\u2019s online evaluation system.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of Education and Director of Activities to prepare and organize annual Storytelling, graduation ceremony performance, annual picnic, seminars and Chinese New Year Gala participation.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on school communication status.<\/p>

Director of Security<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

Oversees: Security PTO<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, classroom assignment, timely email communication with parents for their online duties sign up.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare and maintain a real time parent duty update and ensure appropriate duty assignment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Admin on duty to be responsible for classroom compliance after school each week to ensure no compliance complaints or safety violations from CHS.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Conduct annual safety drill as necessary.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Principal to ensure timely communication with admins and parents with any issues in classroom compliance and safety related accidents and findings.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Accountant to conduct and maintain good records of parent duty complement (sign in and sign out sheet) so that security deposit refund check can be issued in a timely manner.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Conduct annual safety drill as necessary.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Security PTO to ensure overall school operation in a safe and orderly environment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on school security status.<\/p>

Director of Operation<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Responsible for new semester registration preparation, textbook purchase and preparation according to enrollment status.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare and maintain a real time update and ensure appropriate textbook stock.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 \u00a0Establish and maintain an effective inventory system for all school supplies, textbooks, materials and equipment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Admin and Principal to conduct appropriate school related purchases and keep a good record in the QB system or an excel file.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Principal to ensure timely communication with admins and parents with any textbook related issues.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Accountant to conduct and maintain good records of purchases and inventory.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Admin team to prepare for all school related activities.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on school operational purchase status.<\/p>

Director of Website and Media<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Working with Principal and school admins to be responsible for preparing, organizing and conducting all school major activities and media release.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare and design annual school related events including, but not limited to, annual storytelling, graduation ceremony, end of year picnic, New Year Gala.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with principal to plan for school related seminars and events to promote Chinese education and culture.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Conduct appropriate media support including A\/V and necessary resources.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Timely communicate with principal and school admins on school activity status.<\/p>

School Accountant<\/u>:<\/strong><\/p>

REPORTS TO: Principal<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Implement and follow financial policies and procedures<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Assist principal with preparation of the budget and payment forms.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Deposit tuition and income checks and issue payment and reimbursement in a timely and proper manner in compliance with school financial policies.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Communicate with ICCCI Treasurer with accounting updates in an accurate and timely manner.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Ensure transaction data are properly recorded entered into the QB system when implemented or Excel form.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare income statements.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Prepare balance sheets.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Maintain insurance coverage by paying the premiums on time.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Work with Director of education and afterschool programs to prepare teachers\u2019 salaries in a timely and accurate manner to ensure timely issuance of payment.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Assist with the annual audit if needed.<\/p>

\u25cf\u00a0\u00a0\u00a0\u00a0 Maintain detailed financial files and records (deposits and expenses).<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

ICCCI Chinese School Administrators\u2019 Roles and Responsibilities ICCCI Chinese School Administrators\u2019 Roles and Responsibilities (Updated on October 10, 2015) The following summarizes the roles and responsibilities for all school administrators: Each Administration Officer is responsible for maintaining week to week corresponding school administrative and personnel services in order to meet requirements and support school normal… \u7ee7\u7eed\u9605\u8bfbSchool Administrators’ Roles and Responsibilities<\/span><\/a><\/p>","protected":false},"author":2,"featured_media":0,"parent":369,"menu_order":9,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-904","page","type-page","status-publish","hentry","entry"],"yoast_head":"\nSchool Administrators' Roles and Responsibilities - ICCCI-\u5370\u57ce\u534e\u590f\u6587\u5316\u4e2d\u5fc3<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/indychinese.org\/zh\/chinese-school\/school-administrators-role-and-responsibilities\/\" \/>\n<meta property=\"og:locale\" content=\"zh_CN\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"School Administrators' Roles and Responsibilities - 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